EDUADMIN BACKUP STRATEGIES
It is absolutely essential that all EduAdmin data is backed up regularly. In
our experience, daily backups are required. Anything from power failures to
lightning strikes to user error to faulty networks can result in loss of data.
This loss of data can subsequently result in loss of productivity and
frustration for users, staff and parents.
There are several different methods of creating backups. No matter which
method is used, the following should be considered:
- Full backups should be performed daily. Management should consider this
- All EduAdmin data should be backed-up. Avoid using the Cumulative or
Incremental backup regimes which some backup programs provide.
- Check that the data is in fact being backed up correctly -- it is not
advisable to simply assume that the backups are working. It is too late when
the time comes to restore from a backup to discover that the backup tape was
full or that the backup program had crashed.
- Remember to synchronize files restored from a backup with the version of
EduAdmin you are running. This involves running System into the data folder
after the files have been restored.
- Backups should always be clearly labelled and dated.
- Avoid making "ad-hoc" backups directly onto Windows Desktops or
elsewhere on the network. If you need to restore files from a backup, you
need to be sure that you have the latest version of the files. This becomes
difficult to trace when there are multiple backups scattered around the
- Avoid making backups into any of the EduAdmin folders on the Server or
on the Workstations. This creates confusion and could lead to current data
being inadvertently overwritten.
- Ensure that backups are made to removable media which can be taken off
site. Many schools use tape backups and have a 5-day tape rotation, with at
least one tape always taken off-site. Backups stored on the Server itself or
in the room where the Server is located may be stolen during a robbery or
may be burnt during a fire. A backup stored off-site will mean less
- Schedule backups at a time when users will not be using EduAdmin. Many
backup programs require that data files be closed before they can be backed
We strongly encourage management to ensure that a reliable, secure and
effective backup regime is in place. Backup media range from tape backups, ZIP
drives and CD Writers to removable flash memory sticks and removable hard
Management way also want to consider what approach to take regarding printed
data. In a worst-case scenario when data had been lost and backups were not
made, schools may have to "resort" to hard-copy printouts of data. If these are
being kept, it is essential that all hard-copy printout be very clearly labelled
and filed to avoid confusion when this data needs to be accessed. It may be
worth considering storing hard-copy printed data off-site as well.